Excellent performance at work to ensure orderly conduct of the educational process, and improvement in its quality.
The Unit is committed to contribute to the orderly conduct of the educational process by carrying out the tasks and activities assigned by the management of the Deanship, thus providing a learning environment with a clear vision and high quality standards.
The Unit is dedicated to -
Duties of the Schedules and Examinations Unit:
The function of the Unit is to maintain the regulations, procedures and settings related to registration-schedules and the tests and resuts of the students, following the rules and regulations provided in the guidelines given in the list of study and tests for undergraduate system contained in the Higher Education Council for Universities. The functions include:
1. Implementation of the rules and regulations of the executive list of study and tests for undergraduate system contained in the Higher Education Council and universities and regulations;
2. Preparing the academic schedules in coordination with the heads of academic departments at the Deanship, with lecturers from within and outside the Deanship, and with the relevant colleges, by making entries in the system before the beginning of each semester;
3. Distributing students in various classes in the beginning of each semester;
4. Assigning classes to lecturers and, before the end of the second week of each semester informing them of the way to access the system to enter the marks of students;
5. Assigning subjects to the heads of academic departments and to the academic deputies in the Deanship before the end of each week in the third semester;
6. Making arrangements for the final unified tests each semester in coordination with the lecturers and colleges, to determine the place and time, and deciding monitors for each test, and directly following up the tests;
7. Following-up and monitoring the results and getting them approved by the heads of academic departments at the Deanship for final acceptance by the academic deputies, through the system and according to the dates specified for it;
8. Following-up the procedures of modifying students' marks and the 'deferred or pending' grades, like ……, and preparing retests for them during the second week of the semester, in coordination with the lecturers and colleges to deterimine the place and time, and deciding monitors for each test and directly following up the tests;
9. Implementation of the procedural aspects of the equation of materials and approving applications for the study of the visitor-students by the supervisors of the academic departments that recognize and approve the equation or not and check the availability of the rest of the terms of the equation before addressing those sections.
10. Preparing the semester-end report on the work of the unit on the achievements and difficulties/obstacles preventing the achievement of the desired objectives, including proposals to overcome them and improve the work and development, to be presented to the dean before the end of each semester.
Students' Academic Schedule:
• Course schedule for the students is a document which must be adhered to, literally as it is, because it helps the students in registration in their subjects by proving information on all the courses during the semester. The schedule also shows course-codes and classes of the subjects offered, as well as their names and the number of units and the days and timings and places where they are held;
• The minimum number of actual hours (units) that must be recorded in the course schedule is 12 hours, regardless of the student's GPA. The maximum limit of the number of actual hours is 18 hours. The increase in the number of actual hours can be recorded in the course schedule depending on a student's cumulative average;
• Non-freshmen Students need to register for tuition in their schedules by themselves and they must follow steps detailed at the University site "student-mail" which uses 'deletion and addition' property depending on the semester's academic calendar; the student must register during certain period of time. If the student fails to do so for some reasons, s/he must contact his/her college immediately for registration on time.
Each non-freshman student must register for his/her course-schedule during the first week of each semester. The last official date for course schedule registration is the end of the second week of each semester (the end of deletion and addition period);
• New students get their final schedules before the beginning of the academic semester. The freshmen students need not register their schedule by themselves; also, they have no right to change the academic schedule like, delete, add, or change the people of study materials.
Note That: The registration system does not accept a student's degree of any decision not registered in the academic schedule.