Introduction:

Northern Border University considers the privacy of personal data a top priority. This policy aims to provide clear guidelines and procedures for access to digital information, while ensuring the confidentiality and security of information in accordance with the applicable regulations in the Kingdom of Saudi Arabia.

Scope:

This policy applies to all individual requests to access their academic or personal information that is produced or processed through the University’s electronic platforms. This includes academic records, study information, research data, and information related to faculty members.

This policy does not apply to the following protected information:

• Information whose disclosure would harm national security, public policy, state interests, or rights.

• Information containing recommendations, proposals, or consultations related to draft legislation or government decisions that have not yet been issued.

• Military and security information.

• Commercial, industrial, financial, or economic information whose disclosure may result in unlawful gain or loss.

• Information related to tenders, bids, and auctions where disclosure would compromise fair competition.

• Confidential or personal information protected under another regulation, or information requiring specific legal procedures to access.

• Protected information and documents obtained under an agreement with another country.

• Investigations, inquiries, monitoring operations, inspections, and seizures related to a crime, violation, or threat.

Acceptance of the Digital Information Access Policy:

• Accessing and using the University’s electronic platforms constitutes acknowledgment and acceptance of this policy.

• The University reserves the right to amend this policy at any time. Any updates will be reflected by revising the “Last Updated” date at the bottom of the page.

• This policy is subject to all applicable laws and regulations in the Kingdom of Saudi Arabia.

Procedures for Accessing Information:

For Students:

• Self-access: Students may access their basic academic information, such as grades, schedules, and attendance records, through the student portal.

• Detailed access: If additional or detailed reports are required, students may submit a formal request specifying the information needed and the purpose of access.

For Faculty Members and Researchers::

• Access to research data: Faculty members and researchers may request access to specific research data by submitting a formal request outlining the research details and justification.

• Review and authorization: Requests are reviewed by an academic committee to ensure compliance with academic and ethical standards.

For Administrative Staff:

• Access to employment records: Administrative staff may access their employment and personal records through the employee portal, subject to confidentiality safeguards.

Confidentiality and Security Commitment:

• Security measures: The University applies appropriate cybersecurity measures to protect information from unauthorized access, including encryption, firewalls, and intrusion detection systems.

• Training and awareness: Regular training is provided to ensure compliance with privacy and data protection policies.

Updates and Amendments:

• The University reserves the right to update this policy when necessary

• Users will be notified of significant changes through official channels.

Communication and Support:

• Communication channels: Multiple communication channels are available to support individuals in submitting access requests, including phone, email, and online support through the University portal.

• Tech Support: Tech support is provided to users by official channels in a safe and effective manner.

Legal Review:

• This policy is subject to periodic legal review to ensure compliance with applicable regulations.

Northern Border University is committed to protecting user rights and ensuring fair and secure access to information.